Enterprise electronic signature service supports our University community goal of a more sustainable, green, and paperless future for Texas. Federal and state laws provide that electronic signatures have full validity under the law when obtained appropriately using compliant technologies, certifications, and authentications. Properly obtained and executed electronic signatures are acceptable for University business forms and documentation.
Benefits of Electronic Signature:
- It's Fast and Efficient: Compliant Electronic Signature reduces turn-around time, reduces manual staff labor, and provides the opportunity to increase efficiency.
- It's Green and Sustainable: Processes can be completely paperless, cutting down on the need for storing physical copies, mail costs, and imaging.
DocuSign was selected for electronic signature use at the University of Texas at Austin because it offers a robust set of benefits.
Benefits of DocuSign:
- It's Legally Compliant: DocuSign signatures comply with Federal and State requirements, including the US Electronic Signatures in Global and National Commerce (ESIGN) Act, and the Uniform Electronic Transactions Act (UETA) and are recognized as valid under US law.
- It's Secure: Approved by the Information Security Office and Legal Affairs for use with confidential information when all security best practices are observed.
- It's Global and Available 24/7: Provides staff, faculty, and students a secure, effective, and fast way to sign and return documents anytime, anywhere in the world.
General acceptance of DocuSign signatures at UT Austin allows University business process owners and approval signers to set guidelines for accepting DocuSign signatures or routing in DocuSign workflows. DocuSign features provide units and third-party signers with options to use electronic signatures when it is practical for them to do so and in accordance with guidelines set by University business owners.
Using DocuSign at UT Austin requires that each unit using DocuSign designate a DocuSign Unit Contact (DUC) to receive training on acceptable and appropriate use of DocuSign including best practices for complying with security, privacy, records retention, and other University policies.
For more information about how to Verify Signature visit this page.